Executive Assistant • Entry-Level

Who you are

You have 1+ years of executive support experience, demonstrating exceptional organizational skills and a strong attention to detail. You are a clear and professional communicator, both in writing and verbally, and you are comfortable managing both business and personal operations with discretion. You are proactive and reliable, able to juggle multiple priorities effectively. Experience with tools like Notion and accounting software such as Xero is a plus, and you understand the importance of discretion when handling sensitive information.

What you'll do

In this role, you will manage calendars, meetings, and scheduling for the CEO, ensuring that day-to-day operations run smoothly. You will support invoicing and payment workflows, including reconciliation, tracking, and follow-ups. Coordination with accountants and external partners on invoices, VAT returns, and required documentation will be part of your responsibilities. You will maintain structured systems for recurring payments, records, and operational data, and handle vendor and service provider coordination and follow-ups. Organizing and managing important documents and proofs will also be a key part of your role.

What we offer

At Caribou, you will be part of a mission-driven team focused on making international tax accessible to every global business. You will have the opportunity to work closely with the CEO and gain insights into the operational side of a growing company. We value your contributions and provide a supportive environment where you can thrive.