Office Manager • Entry-Level

Who you are

You are a proactive individual with a keen attention to detail, ready to take ownership of various administrative tasks in a busy office environment. Your ability to manage multiple responsibilities while maintaining high standards is essential. You thrive in a role that requires you to be the first point of contact for visitors, ensuring a welcoming atmosphere in the Jakarta office. Your organizational skills enable you to coordinate travel and meetings efficiently, supporting key members of the team and visiting executives.

You possess a solid understanding of local HR policies and are willing to assist with HR-related projects as needed. Your communication skills allow you to liaise effectively with suppliers and vendors, ensuring that the office remains a safe and productive space. You are adaptable and ready to take on ad hoc projects that may arise, demonstrating your commitment to the team's success.

What you'll do

In this role, you will provide comprehensive administrative support to the Jakarta office, ensuring that all tasks are completed in a timely and orderly manner. You will coordinate travel arrangements for both domestic and international trips, manage meetings, and facilitate conference calls and video conferences with internal and external stakeholders. Your responsibilities will also include overseeing office management tasks, such as liaising with contract cleaners, updating directories, and organizing catering for events.

You will take minutes during meetings and assist in preparing documents and presentations, ensuring they are formatted and printed to a high standard. Additionally, you will handle expense reconciliations using WorkDay and oversee facilities maintenance projects to improve the office environment. Your proactive approach will be key in maintaining a clean and productive workspace, and you will coordinate efforts with other departments, including HR and IT, to support the overall operations of the office.

What we offer

InterSystems offers a dynamic work environment where you can grow your administrative skills while supporting a global team. You will have the opportunity to work closely with executives and contribute to the smooth operation of the Jakarta office. We encourage you to apply even if your experience doesn't match every requirement, as we value diverse backgrounds and perspectives.