Executive Assistant • Mid-Level

Who you are

You have 2+ years of experience as an executive assistant or in a similar role, demonstrating excellent communication and organizational skills. You thrive in a fast-moving, high-growth startup environment and are comfortable working remotely while collaborating across time zones. Your ability to self-organize and work independently with little direction sets you apart, and you enjoy context switching between different priorities and workstreams. Strong people instincts guide you in knowing when to step in, how to help, and when to stay out of the way. You are eager to continuously find ways to improve workflows and scheduling systems, making you a valuable asset to the team.

What you'll do

As an Executive Assistant at Exa, you will own calendar management and scheduling for the C-suite and key team members, ensuring that their time is optimized for maximum productivity. You will support recruiting coordination, including interview scheduling and candidate logistics, playing a crucial role in the hiring process. Your responsibilities will also include supporting team coordination, virtual events, and occasional offsites, adapting to new and unexpected tasks as they arise. You will be ready for anything, helping to keep the company organized and unblocked in its operations.

What we offer

Exa provides a dynamic work environment where you can contribute to building a next-generation AI search engine. You will be part of a talented team from prestigious backgrounds, and your role will be integral to the company's success. We encourage you to apply even if your experience doesn't match every requirement, as we value diverse perspectives and skills. This fully remote position allows you to collaborate with a US-based team while enjoying the flexibility of working from anywhere outside the United States.