Executive Assistant • Mid-Level

Who you are

You have experience as an Executive Assistant, ideally supporting senior leadership in a fast-paced environment. You excel at managing schedules, organizing meetings, and ensuring that the team operates smoothly. Your attention to detail and ability to prioritize tasks make you an invaluable asset to the team. You are a proactive communicator, able to liaise effectively with various departments and stakeholders. You understand the importance of maintaining confidentiality and professionalism in all interactions. You are adaptable and can thrive in a dynamic work environment, always looking for ways to improve processes and enhance team efficiency.

What you'll do

In this role, you will provide direct support to the VP of Product Support, managing their calendar and assisting with various administrative tasks. You will help coordinate team meetings, prepare presentations, and ensure that all necessary materials are ready for discussions. You will act as a thought partner, identifying areas where the VP's time can be optimized and making recommendations for better time management. You will also collaborate with the broader Marketing Organization, ensuring alignment across teams and facilitating communication. Your role will involve process optimization, where you will find opportunities to streamline operations and improve team workflows. You will be responsible for signing off on expenses and approvals, ensuring compliance with internal policies. Additionally, you will assist in building content and presentations that support the team's objectives.

What we offer

Figma offers a collaborative and inclusive work environment where you can contribute to meaningful projects. You will have the opportunity to work alongside talented professionals who are passionate about design and innovation. The company values your input and encourages you to share ideas that can enhance team performance. As part of the Figma team, you will be involved in shaping the future of design and collaboration, making a significant impact on how teams work together. You will receive competitive compensation and benefits, along with opportunities for professional growth and development.