Executive Assistant • Mid-Level

Who you are

You have experience as an Executive Assistant, ideally in a global, fast-paced environment where you have supported executives in business development or similar fields. Your organizational skills are top-notch, allowing you to manage complex calendars and prioritize tasks effectively. You understand the importance of being prepared for meetings and can navigate a busy schedule with ease. Your ability to communicate clearly and take detailed notes during leadership meetings ensures that action items are tracked and followed up on. You are comfortable making travel arrangements and handling logistics, including visa processing, which is essential for supporting executives who travel frequently.

You thrive in a collaborative environment and enjoy working with cross-functional teams. Your experience in the finance or banking industry is a plus, as it gives you insight into the needs of corporate functions. You are proactive in your approach, always looking for ways to improve processes and ensure that deadlines are met. You understand the nuances of working with various stakeholders and can manage multiple priorities without losing focus.

What you'll do

In this role, you will manage complex calendars for executives, ensuring they are well-prepared for meetings and that their time is utilized effectively. You will assist in scheduling stakeholder meetings and contribute to leadership meetings by taking notes and tracking action items. Your role will also involve navigating a complex conference room landscape and assisting with event planning for team meetings and summits. You will be responsible for making domestic and international travel arrangements, processing travel expense reports, and drafting detailed travel itineraries.

You will follow up on project deadlines and deliverables, ensuring that executives are reminded of important tasks. Additionally, you may assist with facility and space planning as needed. Your ability to manage these responsibilities will be crucial in supporting the Business Development department and ensuring that executives can focus on their strategic initiatives.

What we offer

At Uber, you will be part of a dynamic team that values collaboration and innovation. We offer a supportive work environment where you can grow your skills and advance your career. You will have the opportunity to work closely with executives and gain insights into the business development process. We encourage you to apply even if your experience doesn't match every requirement, as we value diverse backgrounds and perspectives.